Exporting attachments and generated files to the file system
April 20, 2012
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In case you missed it: in Session 6 of my Partner Training webcast series, I introduced a free utility for reorganizing the intermediate files that Notes Migrator for SharePoint writes to disk. Not everyone was clear on what such a utility was good for, so I thought I should elaborate:
Every once in a while, we hear one of theses requirements from customers:
- Extract all the attachments from a Notes database and place them in the file system (instead of SharePoint)
- Convert Notes documents to Word Documents and place them in the file system (instead of SharePoint)
- Convert Notes documents to PDF Documents and place them in the file system (instead of SharePoint)
- Convert Notes documents to InfoPath Documents and place them in the file system (instead of SharePoint)
The trick to doing any of these things is to use our intermediate data file format. Just design a Notes Migrator for SharePoint migration job and when running the job, select Save to Intermediate File. This will give you the option of saving any attachments or generated documents as disk file rather than encoding them in the main XML output file.
The problem with this approach is that the files that are saved to disk are not really that useful because they are arranged by Notes UNID, not any way that would be useful to humans. That’s where the free utility come in. This utility, which may be downloaded from our Notes migration community site, will take all these files and place them in the folder (or network share) of your choice and arrange them according to your requirements. If you want to see an example of this tool in action, watch the video of Session 6. Slides starting at about minute 77 and demo starting at minute 91. Have fun!